COVID-19 USG Funding Updates

 

 

 

 

 

 

 

 

 

 

 

 

FEBRUARY 15, 2021 UPDATE

Please see the 02/15/21 memo at right for the most recent information about the modifications to USG Funding that are currently in effect. See below for the funding zones that are currently in effect.

GREEN ZONE

(Funding that will be processed)

  • Advertising/marketing
  • Supplies and equipment
  • Registration fees for virtual conferences/competitions
  • Contractual services for virtual performances
  • Storage rentals
  • BE CREATIVE!!! Is your equipment in need of repair? Do you plan on purchasing lots of equipment/supplies in the spring? Make these purchases now.

 

02/15 CHANGE:

In-person events, max 25 people indoor or max 50 people outdoor

  • Contractual services 
  • Catering/refreshments
  • Supplies and equipment unique to the event
  • Space rentals

    RED ZONE

    (Funding that will not be processed)

    Out-of-State Travel

    In-State Travel

    • Airfare reimbursement
    • Train reimbursement
    • Car rental
    • Uber/taxi reimbursement
    • Hotel/lodging 
    • Bus rental
    • Registration fees

    Expenses related to in-person Club Sports activities (travel, practices, etc.) throughout Spring 2021

    JANUARY 14, 2021 UPDATE

    Please see the 01/14/21 memo at right for the most recent information about the modifications to USG Funding that are currently in effect. See below for the funding zones that are currently in effect.

    GREEN ZONE

    (Funding that will be processed)

    • Advertising/marketing
    • Supplies and equipment
    • Registration fees for virtual conferences/competitions
    • Contractual services for virtual performances
    • Storage rentals
    • BE CREATIVE!!! Is your equipment in need of repair? Do you plan on purchasing lots of equipment/supplies in the spring? Make these purchases now.

      ORANGE ZONE

      (Funding that is currently on hold to be processed once/if permissible)

      In-person events, which may or may not become permissible on or after February 01, 2021:

      • Contractual services 
      • Catering/refreshments
      • Supplies and equipment unique to the event
      • Space rentals

       

      RED ZONE

      (Funding that will not be processed)

      Out-of-State Travel

      In-State Travel

      • Airfare reimbursement
      • Train reimbursement
      • Car rental
      • Uber/taxi reimbursement
      • Hotel/lodging 
      • Bus rental
      • Registration fees

      Expenses related to in-person Club Sports activities (travel, practices, etc.) throughout Spring 2021

      OCTOBER 01, 2020 GENERAL VARIANCE

      Effective immediately, a general variance has been issued to policies 4.2.1.c, 4.3.1.c, 4.4.1.c, 4.6.2.c, and 4.7.4.c, to enable funding of expenses tied to virtual events during the Fall 2020 semester. Please see here for more details. This general variance succeeds and replaces General Variance 2 (issued 09/09).

      SEPTEMBER 25, 2020 UPDATE

      Please see the 09/25 memo at right for the most recent information about the modifications to USG Funding that are currently in effect. See below for the funding zones that are currently in effect.

      GREEN ZONE

      (Funding that will be processed)

      • Advertising/marketing
      • Supplies and equipment
      • Registration fees for virtual conferences/competitions
      • Contractual services for virtual performances
      • Storage rentals
      • BE CREATIVE!!!

      NEWLY EFFECTIVE 09/25: In-person, indoor/outdoor events of 25 people or less

      • Contractual services
      • Catering/refreshments
      • Supplies and equipment unique to the event
      • Space rentals

      ORANGE ZONE

      (Funding that is currently on hold to be processed once/if permissible)

      NEWLY EFFECTIVE 09/25: Funding requests for in-person, indoor/outdoor events with attendance greater than 25 people may be modified until October 04, 2020 at 11:59 pm. Please contact the Bookkeeping Staff to have submitted requests returned for revision.

      RED ZONE

      (Funding that will not be processed)

      Out-of-State Travel

      In-State Travel

      • Airfare reimbursement
      • Train reimbursement
      • Car rental
      • Uber/taxi reimbursement
      • Hotel/lodging 
      • Bus rental
      • Registration fees

      NEWLY EFFECTIVE 09/25: Funding for in-person, indoor/outdoor events greater than 25 people will be cancelled beginning October 05, 2020.

      SEPTEMBER 03, 2020 GENERAL VARIANCE

      Effective immediately, a general variance has been issued to policy 4.1.3 to enable funding of up to 20 conference attendees during the Fall 2020 semester. Please see here for more details.

      AUGUST 14, 2020 UPDATE

      Please see the 08/14 memo at right for the most recent information about the modifications to USG Funding that are currently in effect. See below for the funding zones that are currently in effect.

      GREEN ZONE

      (Funding that will be processed)

      • Advertising/marketing
      • Supplies and equipment
      • Registration fees for virtual conferences/competitions
      • Contractual services for virtual performances
      • Storage rentals

      BE CREATIVE!! Is your equipment in need of repair? Do you plan on purchasing lots of equipment/supplies in the spring? Make these purchases now.

      ORANGE ZONE

      (Funding that is currently on hold to be processed once/if permissible)

      In-person events, which may or may not become permissible on or after September 20, 2020

      • Contractual services 
      • Catering/refreshments
      • Supplies and equipment unique to the event
      • Space rentals

      RED ZONE

      (Funding that will not be processed)

      Out-of-State Travel

      In-State Travel

      • Airfare reimbursement
      • Train reimbursement
      • Car rental
      • Uber/taxi reimbursement
      • Hotel/lodging 
      • Bus rental
      • Registration fees

      JULY 01 2020 UPDATE

      The University's moratorium on travel outside of Connecticut remains in effect. The University has not yet said that this moratorium will be expiring, nor that it will continue through the fall. At this time, the Undergraduate Student Government is operating under the assumption that travel outside of Connecticut will remain prohibited through the Fall 2020 semester. Therefore, we recommend refraining from booking travel outside of Connecticut until official guidance is given. Please contact the Comptroller with any questions.

      MARCH 13 2020 UPDATE

      Beginning March 13, ALL reimbursement requests, including those for cancellation fees, must be submitted electronically via UConntact. You may access the reimbursement form here.

      ** Groups seeking reimbursement for cancellation fees must demonstrate their effort to reduce the cost of such fees as much as possible (see below for tips). For example, if an airline offers you travel vouchers and you decline them, you must show that you still attempted to receive a refund (e.g. by appealing the offer of vouchers to a supervisor) before declining them. For the sake of clarity, you are not being directed to accept travel vouchers if offered them; rather, you are encouraged to make every effort to reduce the cost of incurred cancellation fees since every dollar spent on them means less money is spent on initiatives that support the Student Body. **

      Main points: (updated March 22)

      • ALL funding is suspended until further notice.
      • Requests that are still being processed will NOT be completed. Funding will reopen for the Fall 2020 semester on April 07.
      • Reimbursements will be delayed. Requests for reimbursement of cancellation fees should be submitted here.

      Tips for reducing cancellation fees:

      Make an Appointment with USG Funding

      Please use this form to schedule an appointment with a member on the USG Funding team. All appointments must be confirmed by the USG Funding Staff. You will receive an email confirming your appointment. If you do not receive an email confirming your appointment, please reach out to fundingsupervisor@usg.uconn.edu.
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      • This field is for validation purposes and should be left unchanged.

      Please contact the comptroller with any questions: comptroller@usg.uconn.edu

      Spring 2021 Office Hours

      Comptroller Saccomanno:

      Tu/W, 11:15 am to 12:15 pm

      Link: https://uconn-cmr.webex.com/join/frs16101

      To join by phone: +1 (415) 655-0002; access code: 619 060 222

      Funding Supervisor McConnell: W, 12:15 pm to 2:15 pm

      Link: https://uconn-cmr.webex.com/meet/eem16109

      To join by phone +1 (415) 655-0002; access code: 619 451 793

      Bookkeeping staff: By appointment only; use form at left to request an appointment.

      Tier-II Funding Policies
      PDF in Google Drive