Funding Supporting Documents Checklist

Required Documents!

The following are required documents for Funding Requests. Without proper documentation funding requests will be delayed.

NOTE! All requests must include a CURRENT ROSTER from UConntact

  1. Email solid@uconn.edu and ask for an export of your organization's roster

      Hotels/Lodging

      • 3 Price Quotes (from hotel directly, not discount sites, Travelocity, etc.)
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees
      • Off-Campus Activity Notification Form

      Admission/Registration Fees

      • Fee Quote or Price List directly from vendors
      • Registration or Membership Form
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees/Registrants

      Advertising/Marketing

      • 3 Price Quotes w/design details directly from vendors
      • Artwork Copy
      • Schedule or Information Documenting Item Use

      Facilities and Space Rental

      • 3 Itemized Price Quotes directly from vendors
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees (after event – must have, name, email, NetID, semester standing)

      Catering

      • 3 Itemized Price Quotes directly from vendors
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees (after event – must have, name, email, NetID, semester standing)

      Supplies & Equipment Purchase/Rental

      • 3 Comparative Price Quotes w/item or SKU #’s directly from vendors
      • Documentation of Use
      • List of Attendees (where applicable)

      Contractual Services/Individual Service Provider (Coach, Speaker)

      • Letter of Intent, Current Resume/Bio submitted on the USG website
      • Coach: Semester Schedule, Complete Team Schedule
      • Individual Service Providers: List of Attendees (after event – must have, name, email, NetID, semester standing), Event Information, Detailed Itinerary

      Transportation (Bus, Auto Rental, Airfare, Train, etc)

      • For auto rental only: UConn has a contract with Enterprise Rent-A-Car; View Available Rates (Google Doc)
      • ALL Airfare is handled as a reimbursement. The following additional documents must be turned in to USG following travel for reimbursement:
      • Boarding Passes
      • Detailed Receipt from Ticket Purchase (showing last 4 digits of the credit card, amount paid, date paid)
      • Image of Credit Card Showing the Last 4 Digits
      • If the Credit Card used is NOT in the student’s name, you must also provide:
      • A Credit Card/Bank Statement showing the Ticket Purchase

      Mileage Reimbursement

      • A link to a map of the round trip with mileage to and from campus.
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees
      • A List of drivers and their passengers is required after travel
      • Off-Campus Activity Notification Form

      Note: Mileage cannot be reimbursed if drivers do not meet these minimum insurance requirements:

      1. Mileage reimbursement is paid to each approved, insured, driver once travel has been completed.
        Auto Insurance Declaration Page for Each Driver
      2. Each driver’s insurance meets University minimum requirements prior to applying for funding:Minimum Liability Coverage of $50,000/$100,000 and $5000 for property damage or, in lieu thereof, a minimum of $100,000 Liability Coverage for bodily injury and property damage