Funding Supporting Documents Checklist

Required Documents!

The following are required documents for Funding Requests. Without proper documentation funding requests will be delayed.

NOTE! All requests must include a CURRENT ROSTER from UConntact

  1. Email solid@uconn.edu and ask for an export of your organization's roster

      Hotels/Lodging

      Admission/Registration Fees

      • Fee Quote or Price List directly from vendors
      • Registration or Membership Form
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees/Registrants

      Advertising/Publications

      • 1 Price Quote w/design details directly from vendor
      • Artwork Copy
      • Schedule or Information Documenting Item Use

      Facilities and Space Rental

      • 1 Itemized Price Quote directly from vendors
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees (after event – must have, name, email, NetID, semester standing)

      Catering

      • 1 Itemized Price Quote directly from vendor
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees (after event – must have, name, email, NetID, semester standing)

      Supplies & Equipment Purchase/Rental

      • 1 Price Quote w/item or SKU #’s directly from vendor
      • Documentation of Use
      • List of Attendees (where applicable)

      Contractual Services/Individual Service Provider (Coach, Speaker)

      • Letter of Intent, Current Resume/Bio submitted on the USG website
      • Coach: Academic Year Schedule, Complete Team Schedule
      • Individual Service Providers: List of Attendees (after event – must have, name, email, NetID, semester standing), Event Information, Detailed Itinerary

      Transportation (Bus, Auto Rental, Airfare, Train, etc)

      • 1 Price Quote (for a bus: 3 Comparative Price Quotes for the same dates)
      • Event Information from Event Organizer
      • Detailed Itinerary
      • List of Attendees
      • Off-Campus Activity Notification Form
      • For auto rental only: UConn has a contract with Enterprise Rent-A-Car; View Available Rates (Google Doc)
      • ALL Airfare is handled as a reimbursement. The following additional documents must be turned in to USG following travel for reimbursement:
      • Boarding Passes
      • Detailed Receipt from Ticket Purchase (showing last 4 digits of the credit card, amount paid, date paid)
      • Image of Credit Card Showing the Last 4 Digits
      • If the Credit Card used is NOT in the student’s name, you must also provide:
      • A Credit Card/Bank Statement showing the Ticket Purchase

      Mileage Reimbursement

      Note: Mileage cannot be reimbursed if drivers do not meet these minimum insurance requirements:

      1. Each driver’s insurance meets University minimum requirements prior to applying for funding:Minimum Liability Coverage of $50,000/$100,000 and $5000 for property damage or, in lieu thereof, a minimum of $100,000 Liability Coverage for bodily injury and property damage